Instructions for Workshop Chairs

General Recommendations to Workshop Chairs

The workshop proposal must be carefully prepared.

In particular, all ORGANIZERS and all members of the workshop's Program Committee must register before submitting the proposal on the https://ess.iccsa.org website. This is mandatory and crucial for ensuring proper metadata on the platform, which enables the review and subsequent phases to proceed. 

The workshop chairs must monitor the status of the reviews for their workshop and ensure each paper submitted to the workshop receives a thorough, reliable review.

If there are papers outside the workshop's scope, please inform workshopchairsmgt@iccsa.org urgently so they can be moved to the General Tracks.

So, the submission deadline has to be set to April 7 at the latest to give the reviewers enough time to complete their work by April 15.

Plagiarism and AI detection

We continue to use iThenticate to assess the percentage of plagiarism and AI in each submitted paper. Springer uses the same software platform. The reviewers can access the plagiarism and AI values from the review form (top left area of the review form).

We recommend a preliminary assignment to a workshop chair of the workshops' papers so that a preliminary check can be made of all the workshops' submitted papers.

Papers with a plagiarism or AI detected value of =>40% must be rejected with at least one review comment to the author(s) saying that the paper has not passed the plagiarism or AI check made with iThenticate, the same software platform used by Springer.

How to assign reviewers to the Workshop

We have rebuilt the reviewers' pool from scratch.

This is the correct procedure you have to follow:

  1. Ask the potential reviewer to register at the URL: https://ess.iccsa.org/cgi-bin/genphase0.py  
    The user will receive an email with a link they have to click to confirm the validity of the email address (Email validation phase)
  2. Once the user registers, you must edit the workshop's program committee members using the button available to each workshop organizer on the home page. The correct syntax is as follows:
    Name Surname, email, Organization, Country
  3. A script runs regularly and promotes the user to the Reviewer role. The reviewer will receive an invitation email with a link that must be clicked to accept the invitation and set the maximum number of papers she/he is available to review.
  4. Finally, the same script running at regular intervals will assign the reviewer to your Workshop, and you can assign her/him papers to review. However, until the reviewer successfully completes step n.3, the workshop chair will not be able to see the reviewer's name appear as available.

Each workshop chair can assign ONLY the reviewers assigned to his/her workshop and proposed by him/her.

New "C" review score for Two-stage review (Not activated this year)

The "C" score can be assigned by the reviewer if she/he requests a two-stage review of the paper. The reviewer asks that, after the authors revise the paper according to her/his recommendations, she/he analyse the corrections made and re-evaluate the paper after the first evaluation.
Once the author updates the paper, the reviewer will be informed, and she/he can proceed with the new review and make the final evaluation. If the reviewer is not satisfied with the modification, he/she must reject the paper.