Instructions for Workshop Chairs

General Recommendations to Workshop Chairs

The Workshop Chairs must monitor the status of the reviews of their workshop and guarantee a good and reliable review of each paper submitted to the workshop.

If there are papers outside the scope of the workshop, please urgently inform workshopchairsmgt@iccsa.org so that the paper can be moved to the General Tracks.

So, the submission deadline has to be set, April 7 at the latest, to give the reviewers enough time to complete their jobs by April 15.

How to assign reviewers to the Workshop

We have rebuilt the reviewers' pool from scratch.

Now, the Workshop Chairs cannot add themselves new reviewers.

This is the correct procedure we have to follow:

  1. ask the potential reviewer to register at the URL: https://ess.iccsa.org/cgi-bin/genphase0.py  
    The user will receive an email with a link they have to click to confirm the validity of the email address (Email validation phase)
  2. Once the user registers, you must edit the Workshop's Program Committee members using the button available to each Workshop Organizer on the home page. The correct syntax is as follows:
    Name Surname, email, Organization, Country
  3. A script runs regularly and promotes the user to the Reviewer role. The reviewer will receive an invitation email with a link he/she must click to accept the invitation and set the maximum number of papers she/he is available to review.
  4. Finally, the same script running at regular intervals will assign the reviewer to your Workshop, and you can assign her/him papers to review.

Each Workshop chair can assign ONLY the reviewers assigned to his workshop and proposed by her/himself.

New "C" review score for Two-stage review

The "C" score can be assigned by the reviewer if she/he wants to request a two-stage review for the paper. The reviewer asks that after the authors revise the paper according to her/his recommendations, she/he can analyse the corrections made by the authors and re-evaluate the paper after the first evaluation.
Once the author updates the paper, the reviewer will be informed, and she/he can proceed with the new review and make the final evaluation. If the reviewer is not satisfied with the modification, he/she must reject the paper.

Antiplagiarism and AI detection

We continue to use Ithenticate to check the percentage of plagiarism and AI for each submitted paper. The reviewers can access these values on the review form.

Papers detected below 25% are considered safe, and the plagiarism report is not shown.